For wholesale, distribution and manufacturing

ERP just got smarter and simpler.

Run the whole business by asking. Stock, debtors, orders, costing.

Skip the consultants. vulaERP learns your business in a day, not six months. Send it your spreadsheets and it loads the products, matches the prices and flags what looks wrong.

Why VulaERP

Everything a distributor needs. Nothing one does not.

Twelve modules, one system. Ask it anything, from any screen.

The Assistant

  • Ask anything, from any screen
  • Reads and writes every part of the system
  • Order capture from voice note, WhatsApp, photo or email
  • Learns your words, rules and mess
  • Spreadsheet import and clean-up
  • Debtor, stock and costing questions answered in plain words

Accounting & Finance

  • Chart of Accounts
  • Journal Entries
  • Payment Entries
  • Sales & Purchase Invoices
  • Bank Reconciliation & Bank Feed Matching
  • Budgets & Cost Centers
  • Multi-currency
  • VAT & Tax Templates
  • Period Closing & Fiscal Years
  • Profit & Loss
  • Balance Sheet
  • Cash Flow Statement
  • General Ledger
  • Receivables & Payables Ageing
  • Recurring Billing & Subscriptions
  • Dunning (Payment Reminders)

Selling

  • Quotations
  • Sales Orders
  • Delivery Notes
  • Sales Invoices
  • Pricing Rules & Price Lists
  • Coupon Codes & Promotions
  • Product Bundles
  • Blanket Orders
  • Sales Partners
  • Sales Rep Commissions
  • Point of Sale (POS)

Customers & CRM

  • Customers & Customer Groups
  • Customer Categories & Sales Areas
  • Credit Limits & Payment Terms
  • Tiered Pricing
  • Loyalty Programs
  • Leads
  • Opportunities & Sales Pipeline
  • Sales Funnel
  • Campaigns
  • Contacts & Addresses
  • Communications Log

Buying & Suppliers

  • Suppliers & Supplier Groups
  • Material Requests
  • Requests for Quotation (RFQ)
  • Supplier Quotations
  • Purchase Orders
  • Purchase Receipts (GRVs)
  • Purchase Invoices
  • Supplier Scorecards
  • Purchasing Analytics
  • Purchase Registers

Stock & Inventory

  • Items, Item Groups & Variants
  • Multiple Warehouses
  • Stock Entries & Warehouse Transfers
  • Stock Reconciliation
  • Batches
  • Serial Numbers
  • Stock Ageing
  • Reorder Levels
  • Units of Measure
  • Landed Cost Vouchers
  • Pick Lists & Packing Slips
  • Shipments
  • Automated Stock Takes
  • Stock Ledger & Valuation

Manufacturing

  • Multi-level BOMs & Recipes
  • Work Orders
  • Job Cards
  • Workstations & Operations
  • Routing
  • Production Planning
  • Material Requirements Planning
  • Subcontracting & Outsourced Work
  • Downtime Tracking

Projects & Time

  • Projects
  • Tasks
  • Timesheets
  • Activity Types
  • Project Templates
  • Kanban Boards
  • Project Profitability

Assets & Maintenance

  • Asset Register
  • Asset Categories
  • Depreciation Schedules
  • Asset Movements
  • Asset Maintenance
  • Asset Repair
  • Asset Disposal & Scrapping
  • Maintenance Schedules & Visits

Quality & Support

  • Quality Goals
  • Quality Procedures
  • Quality Inspections
  • Quality Reviews & Actions
  • Non-conformance Tracking
  • Support Issues & Tickets
  • Service Level Agreements
  • Warranty Claims

HR & Payroll

  • Employees
  • Attendance
  • Leave Management
  • Shifts
  • Payroll Entries
  • Salary Slips
  • Expense Claims
  • Employee Advances
  • Recruitment
  • Appraisals & Performance
  • Training

Platform & Admin

  • Users, Roles & Permissions
  • Workflows & Approvals
  • Custom Fields & Forms
  • Print Formats
  • Reports & Dashboards
  • Data Import & Export
  • Email & Notifications
  • Customer Portal
  • REST API & MCP Server
AI Engine

Ask it. Then watch it do the work.

What used to take forty clicks across six screens now takes one sentence. The assistant can read and write every part of the system, not just answer questions about it.

vulaERP

Ask in your own words

AI Online
Who owes us more than 60 days?

7 customers owe R184,300

The biggest are Kwena Distributors (R48,200, 74 days) and Mzansi FoodCo (R41,900, 68 days).

Send remindersShow all 7
How much 2L do we have in the Durban warehouse?

148 cases

That is 3 full pallets and 28 loose cases. Reorder level is 100 cases, so you are covered.

Voice note · 0:14

“Thabo at Sunrise Retail, 20 cases of the 2L, 10 of the 500ml, deliver Thursday.”

Draft order ready

Sunrise Retail: 20 cases of 2L and 10 cases of 500ml, delivery Thursday. R14,860 incl. VAT.

ApproveEdit

Every other ERP is the same on day one as on day five hundred. Ours is not.

It learns your words

Your customers call it “the 2L”. Your supplier calls it something else. Tell it once, it never asks again.

It learns your rules

Which supplier for which item. Which customer never gets credit. Learned from use, not configured.

It learns your mess

Duplicate codes, pack sizes buried in descriptions, discontinued lines still live.

It gets better every month

Month six is materially better than month one.

See it work on your data